If an office printer can't fulfil its primary function, It's not difficult to become dissatisfied. Suppose the device is malfunctioning, and it is a multifunction printer (MFP) that can also serve as a scanner and copier. In that case, you'll lose valuable time in your business, and productivity will decline.

It's enough to make you want to put your hands to surrender (or put your printer on walls). Many issues can be resolved with the help of a few DIY printer skills.

To ensure you are back in operation quickly, we have compiled the following list of the ten most common printer issues and solutions.

Read how to reset canon pixma printer?

1. Printer is not responding

Before getting too far into specific printer issues and solutions, look first at the best practices the Managed Print technicians adhere to. Always ensure that the fundamentals have been reviewed before attempting to resolve common issues in printers:

• Is the printer running?

• Does it come with paper?

• Are all the necessary cables      connected?

• All wireless connectivity is      functioning correctly?

• Have you inspected the      printer's cartridges for ink or toner?

• Once you have answered those      questions and are ready to explore further using the solutions below.

2. Printer Will Not Print

Are you receiving warnings about errors on the control panel? Or do you feel like your print job has been stalled someplace in cyberspace? The simplest solution is to press the power button to restart your machine; it's important to ensure that you've chosen the correct settings for printing, preferably before you print several copies of your document to a different printer in the next room.

If your driver supports two-way communication, it is possible to be notified of a problem before you even visit the printer, only to discover no print in the print tray. Fortunately, these alerts usually explain the issue and suggest ways to fix it. If nothing else works, turn off your printer and wait for a few minutes, then restart your printer and the software.

3. Poor Print Quality

It might seem minor; however, the type of paper you print on could affect the quality of your final print. In general, the photo paper offered by your printer manufacturer will be less problematic than standard printer paper. What's more crucial? The printer settings must match the content you're printing.

This is more than just making sure the appropriate paper is chosen. It also involves selecting the correct print quality settings for the printed pages. Are you looking to print pictures for a presentation, or is it simply a copy of an email you'll need to archive? If you print high-quality photos with glossy or matte paper, draft quality and standard paper settings won't be enough. In addition, mixing different papers of different brands within a single tray for printing could cause additional issues.

4. Uncertain of Security of Printers

The majority of printers have security features that are already in place to guard against unauthorized access. However, if certain security measures aren't followed, hackers could exploit the printer to create a means to access your network. The most significant measures you could take to stop this is to change your printer's default password and ensure that the most current security updates have been installed.

If you're unsure how to proceed, consult the IT department and your Managed Print Service (MPS) provider to modify your security options. They'll verify that you've got a digital lockbox and up-to-date security settings. They'll even enable secure printing settings to safeguard against internal dangers.

5. My printer won't scan anymore

If an MFP can no longer scan, corrupted scanner software is usually the villain. Install the printing software if you want your printer to start scanning back to normal. If this isn't working, read the troubleshooting section of the user manual or go online to the manufacturer's website to locate the specific printer you have. It could be an issue with the hardware that needs to be fixed or replaced.

6. There are too many paper jams

The primary paper jam issue could be the presence of foreign objects in your printer's trays; there can be several less well-known causes, such as overfilled paper or paper that has been improperly placed. Try to fan the paper stack to eliminate static and dust, then insert the paper so it remains at a level to the guide. If you're using heavier papers, it's usually better that you manually load each piece to the printer using an unidirectional tray.

7. Prints Too Slowly

Although inkjet printers may be notoriously slow due to drying times, laser printers can also be a problem. Similar to printing draft quality prints for photos with great details could result in problems with print quality, as can printing in high-quality presentation be problematic for plain black and white documents.

The lower the standards for printing quality, the quicker printing will occur. Consider whether your print job is printed using duplex printing (using each side of your paper). In this instance, the printer must flip each piece of paper. If you're looking for speed, the more simple the printing settings are, the better.

8. Printing is expensive.

Before you purchase a new set of cartridges for toner, think about the following:

• Will all of your draft documents be printed?

• Do you need each document page, or maybe only one or two?

• Is duplex printing or two-sided printing an alternative?

Are your cartridges specifically designed for your device? Do they come from a trusted vendor?

If you're purchasing the cheaper third-party ink, blocked print nozzles and poor quality ink are two frequent complaints and will eventually lead to more frequent ink purchases. Ensuring your employees follow the same printing standards could save you money.

Consider converting to a digital content management (ECM) system that can organize and transfer documents to the cloud, which will help your company advance its green efforts. 

Also Read Troubleshooting Common Printing Problems in Windows 10

9. I can't print from my Mobile Device

Nearly every major printer manufacturer has launched an app that allows users to connect their mobile device to the printing device to print wirelessly. Wireless printers don't require a Wi-Fi connection; it just requires an access point with wireless capabilities that lets you install the required software.

If you're experiencing issues printing with a smartphone or another mobile device, look for any apps and software updates, and ensure they're compatible with your printer device.

10. Wi-Fi Printing is Too Long

If your printer's performance is great with a USB connection, wireless printing is extremely slow; the printer is probably an innocent bystander. It's how the print information is transferred to the culprit. Move the printer and router closer together.

If bringing your printer closer to your router is not possible, ensure that your router is equipped to print wirelessly, which includes 802.11n support current firmware, supports the 5GHz band and is capable of 2.4GHz. Moving to wired connections and then switching returning to wireless may occasionally work.